Privacy Policy

Introduction

We encourage you to carefully read this privacy notice, as it contains essential information about who we are, how and why we collect, store, use, and share personal information, your rights regarding your personal data, and how to contact us or the relevant authorities if you have a concern.

We collect and manage certain personal information about you. As a registered charity, we adhere to the General Data Protection Regulation (GDPR) and other applicable UK data protection laws. We act as the ‘controller’ of this data, meaning we are responsible for handling your personal information in compliance with these regulations.

Who We Are

The Akhtar Khan Foundation is a registered charity in England and Wales (Charity Number: 1211741) and a company limited by guarantee (Company Number: CE038812). Our registered address is 165 Kensington Avenue, London, E12 6NL.

This privacy policy applies to all activities and entities associated with The Akhtar Khan Foundation.

Our Purpose

We provide vital humanitarian aid, education, healthcare, and development support to those in need. Our projects include emergency relief efforts, sustainable aid initiatives, and community development programs, ensuring support reaches those who need it most across multiple regions worldwide.

Personal Information We Collect

We only collect personal data necessary for the type of interaction you have with us. This includes but is not limited to:

  • Name
  • Postal address
  • Email address
  • Telephone or mobile number
  • Bank details for donation processing
  • Taxpayer status (for Gift Aid claims)
  • Photographs, video recordings, or testimonials (with your consent)
  • Information from publicly available sources relevant to our work

Sensitive Personal Data

If you apply for a role with us, we may collect certain sensitive personal data for equality monitoring purposes.

How We Collect Your Personal Information

Your personal data may be collected:

  • Directly when you donate, sign up for an event, subscribe to communications, or contact us.
  • Indirectly through partners when you have given consent for your data to be shared with us.
  • Through social media interactions, depending on your privacy settings.
  • From publicly available sources if your activities relate to our work.

How and Why We Use Your Personal Information

We process your data for various legitimate purposes, including:

  • Recording donations and communications
  • Sending marketing and fundraising updates (with your consent)
  • Supporting volunteers and event participants
  • Claiming Gift Aid on donations
  • Meeting legal and contractual obligations
  • Managing our charity’s operations
  • Ensuring we respect contact preferences and privacy rights
  • Legal Bases for Processing
    Under GDPR, we rely on the following lawful bases:
  • Consent: Where you have given permission for marketing or communication.
  • Legitimate Interest: When processing is necessary for our charitable activities, such as direct mail fundraising.
  • Legal Compliance: Where required by law, such as tax or regulatory obligations.

Who We Share Your Information With

We only share personal data where necessary and with appropriate safeguards in place. This includes:

  • Partner organisations delivering projects on our behalf
  • Third-party service providers managing our website and communication systems
  • Regulatory and law enforcement authorities when legally required
  • We ensure that all partners and service providers comply with strict data protection requirements.

Data Retention

We retain personal data only as long as necessary for the relevant purpose. For instance, donation records linked to Gift Aid are retained for at least seven years, in line with HMRC requirements. If you opt out of marketing communications, we will maintain a minimal record to respect your preferences.

International Data Transfers

In certain cases, we may transfer your data outside the European Economic Area (EEA), particularly to partners delivering aid projects. When doing so, we implement appropriate safeguards to protect your information.

Your Rights

Under UK data protection law, you have several rights, including:

  • Accessing your personal information
  • Requesting corrections to inaccurate data
  • Requesting deletion of your data in certain circumstances
  • Opting out of marketing communications
  • Restricting or objecting to certain processing activities
  • To exercise any of these rights, please contact us using the details below.

Keeping Your Data Secure

We implement robust security measures to protect your personal information from loss, misuse, or unauthorised access. Only authorised personnel with a legitimate need can process your data, ensuring confidentiality and compliance.

How to Complain

If you have concerns about how we handle your personal information, you can contact us directly. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/.

Changes to This Privacy Notice

We may update this privacy policy from time to time. Any changes will be communicated via our website at https://akhtarkhanfoundation.org/privacy-policy/.